Legal Secretaries

Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.

Salary at 10th Percentile: $27,080
Median Salary: $44,730
Salary at 90th Percentile: $76,500

Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements.

Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.

Receive and place telephone calls.

Organize and maintain law libraries, documents, and case files.

Schedule and make appointments.

Make photocopies of correspondence, documents, and other printed matter.

Assist attorneys in collecting information such as employment, medical, and other records.

Draft and type office memos.

Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.

Technology
Example
Hot Technology
Data base user interface and query software
A1-Law
Accounting software
Accounting software
Calendar and scheduling software
Aderant CompuLaw
Document management software
Adobe Systems Adobe Acrobat
Human resources software
ADP Workforce Now
Project management software
Case management software
Desktop publishing software
Desktop publishing software
Word processing software
Electronic diary software
Electronic mail software
Email software
Information retrieval or search software
Legal research software
Expert system software
Legal software
Analytical or scientific software
Litigation management software
Spreadsheet software
Microsoft Excel
Office suite software
Microsoft Office
Presentation software
Microsoft PowerPoint
Graphics or photo imaging software
Microsoft Visio
Internet browser software
Web browser software
Video conferencing software
Web conferencing software
Web page creation and editing software
Web page design and editing software
Tool
Example
Hot Technology
Digital voice recorders
Digital audio recorders
Digital cameras
Digital cameras
Digital duplicators
Digital duplicating machines
Scanners
Document scanners
Paper shredding machines or accessories
Document shredders
Typewriters
Electric typewriters
Pocket calculator
Handheld calculators
Notebook computers
Laptop computers
Laser fax machine
Laser facsimile machines
Microfiche or microfilm viewer components or accessories
Microfiche machines
Special purpose telephones
Multi-line telephone systems
Pagers
Pagers
Personal computers
Personal computers
Photocopiers
Photocopying equipment
Premise branch exchange PBX systems
Switchboards
Word processors
Word processors
Clerical
94%
Importance

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

English Language
84%
Importance

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Law and Government
76%
Importance

Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

Computers and Electronics
73%
Importance

Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Customer and Personal Service
65%
Importance

Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Administration and Management
52%
Importance

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Mathematics
36%
Importance

Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Telecommunications
30%
Importance

Knowledge of transmission, broadcasting, switching, control, and operation of telecommunications systems.

Economics and Accounting
26%
Importance

Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Personnel and Human Resources
21%
Importance

Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Writing
72%
Importance

Communicating effectively in writing as appropriate for the needs of the audience.

Reading Comprehension
69%
Importance

Understanding written sentences and paragraphs in work related documents.

Active Listening
66%
Importance

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking
63%
Importance

Talking to others to convey information effectively.

Critical Thinking
56%
Importance

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Coordination
53%
Importance

Adjusting actions in relation to others' actions.

Time Management
53%
Importance

Managing one's own time and the time of others.

Social Perceptiveness
50%
Importance

Being aware of others' reactions and understanding why they react as they do.

Monitoring
47%
Importance

Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Service Orientation
47%
Importance

Actively looking for ways to help people.

Written Comprehension
75%
Importance

The ability to read and understand information and ideas presented in writing.

Oral Comprehension
72%
Importance

The ability to listen to and understand information and ideas presented through spoken words and sentences.

Near Vision
72%
Importance

The ability to see details at close range (within a few feet of the observer).

Oral Expression
69%
Importance

The ability to communicate information and ideas in speaking so others will understand.

Written Expression
69%
Importance

The ability to communicate information and ideas in writing so others will understand.

Speech Recognition
69%
Importance

The ability to identify and understand the speech of another person.

Speech Clarity
66%
Importance

The ability to speak clearly so others can understand you.

Information Ordering
56%
Importance

The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

Problem Sensitivity
53%
Importance

The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Deductive Reasoning
53%
Importance

The ability to apply general rules to specific problems to produce answers that make sense.

Interacting With Computers
92%
Importance

Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Organizing, Planning, and Prioritizing Work
87%
Importance

Developing specific goals and plans to prioritize, organize, and accomplish your work.

Performing Administrative Activities
85%
Importance

Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Communicating with Supervisors, Peers, or Subordinates
84%
Importance

Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Documenting/Recording Information
83%
Importance

Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

Getting Information
80%
Importance

Observing, receiving, and otherwise obtaining information from all relevant sources.

Communicating with Persons Outside Organization
78%
Importance

Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Establishing and Maintaining Interpersonal Relationships
78%
Importance

Developing constructive and cooperative working relationships with others, and maintaining them over time.

Processing Information
76%
Importance

Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Updating and Using Relevant Knowledge
75%
Importance

Keeping up-to-date technically and applying new knowledge to your job.

Prepare documentation for contracts, transactions, or regulatory compliance.

Prepare legal documents.

Send information, materials or documentation.

Answer telephones to direct calls or provide information.

Schedule appointments.

Operate office equipment.

Record information about legal matters.

Obtain personal or financial information about customers or applicants.

Record information from meetings or other formal proceedings.

Prepare business correspondence.

Issue documentation or identification to customers or employees.

Search files, databases or reference materials to obtain needed information.

Provide information to coworkers.

Electronic Mail

How often do you use electronic mail in this job?

Indoors, Environmentally Controlled

How often does this job require working indoors in environmentally controlled conditions?

Telephone

How often do you have telephone conversations in this job?

Face-to-Face Discussions

How often do you have to have face-to-face discussions with individuals or teams in this job?

Letters and Memos

How often does the job require written letters and memos?

Importance of Being Exact or Accurate

How important is being very exact or highly accurate in performing this job?

Spend Time Sitting

How much does this job require sitting?

Contact With Others

How much does this job require the worker to be in contact with others (face-to-face, by telephone, or otherwise) in order to perform it?

Time Pressure

How often does this job require the worker to meet strict deadlines?

Structured versus Unstructured Work

To what extent is this job structured for the worker, rather than allowing the worker to determine tasks, priorities, and goals?

Major
Legal Administrative Assistant/Secretary
Conventional

Score: 100 / 100

Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

Enterprising

Score: 62 / 100

Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Realistic

Score: 33 / 100

Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.

Social

Score: 33 / 100

Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.

Investigative

Score: 29 / 100

Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.

Artistic

Score: 14 / 100

Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules.

Attention to Detail
95%
Importance

Job requires being careful about detail and thorough in completing work tasks.

Integrity
93%
Importance

Job requires being honest and ethical.

Dependability
92%
Importance

Job requires being reliable, responsible, and dependable, and fulfilling obligations.

Cooperation
88%
Importance

Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.

Self Control
84%
Importance

Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

Stress Tolerance
84%
Importance

Job requires accepting criticism and dealing calmly and effectively with high stress situations.

Initiative
83%
Importance

Job requires a willingness to take on responsibilities and challenges.

Independence
81%
Importance

Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.

Adaptability/Flexibility
80%
Importance

Job requires being open to change (positive or negative) and to considerable variety in the workplace.

Persistence
76%
Importance

Job requires persistence in the face of obstacles.

Relationships
71%
Importance

Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.

Support
71%
Importance

Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.

Working Conditions
48%
Importance

Occupations that satisfy this work value offer job security and good working conditions. Corresponding needs are Activity, Compensation, Independence, Security, Variety and Working Conditions.

Achievement
43%
Importance

Occupations that satisfy this work value are results oriented and allow employees to use their strongest abilities, giving them a feeling of accomplishment. Corresponding needs are Ability Utilization and Achievement.

Recognition
43%
Importance

Occupations that satisfy this work value offer advancement, potential for leadership, and are often considered prestigious. Corresponding needs are Advancement, Authority, Recognition and Social Status.

Independence
43%
Importance

Occupations that satisfy this work value allow employees to work on their own and make decisions. Corresponding needs are Creativity, Responsibility and Autonomy.

Career
Insurance Claims Clerks
Executive Secretaries and Executive Administrative Assistants
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
Insurance Policy Processing Clerks
Medical Records and Health Information Technicians
Tellers
Statement Clerks
Loan Interviewers and Clerks
Brokerage Clerks
License Clerks